A tool by Google to catalogue uploaded documents and files, providing OCR, indexing, and other services. Full access only granted to journalists, academic researchers and university students.
Pinpoint is a research tool designed to assist journalists and academics in examining and analyzing large document collections. With Pinpoint, users can upload and search through documents, images, emails, handwritten notes, and transcriptions of audio files to find specific keywords, locations, organizations, or individuals. It is part of the Journalist Studio, Google’s free tool kit for research, data analysis, and data visualization. It also supports metadata extraction, so users can search by fields like date, sender, etc.
Users can store up to 200,000 documents in each collection, extract text from handwritten documents or non-searchable pdfs to make them searchable, query text from images, transcribe audio recordings and search for identifiers in image collections.
It is possible to upload audio files up to 2 hours long, which can be transcribed in txt files in 15 languages.
Its "extract structured data" (in beta) function allows you to convert similarly structured documents into a csv or spreadsheet which can be exported to Excel, Google Sheets or a database.
For example, using Pinpoint, you can search for mentions of keywords like "abuse" or "violence" in Washington Post's public collection of COVID-19 Nursing Home Inspections. Named entities inside the documents as persons, organisations and locations are recognised automatically and can be used as filters.
Cost
Level of difficulty
Requirements
Anyone with a Google account can browse and use public collections by other organizations. However, you need to certify here that you are an academic or a journalist in order to use the platform for your own documents.
Researchers can apply through this form for early access to generative AI features.
The sign-up process requires information like the user's full name and the name of the employer.
Limitations & Ethical Considerations
Pinpoint has experimental features that use Google's Generative AI solutions, and according to this notice on Generative AI in Pinpoint, these features "may display inaccurate information, including information about people." Additionally, some of the information you provide may be used to improve functionality, and "Google human reviewers may read, annotate and process a sample of your Pinpoint data, including your prompts and thumbs up or down feedback." As a result, Google cautions against including information "that can be used to identify you, such as phone numbers, email addresses, or birth dates when using Pinpoint’s generative AI features."
Exercise caution and/or check with your parent organization before uploading sensitive or proprietary information, documents and data into Pinpoint.
According to Pinpoint Additional Terms of Service, "if you upload content to Pinpoint, you give Google permission to use that content, including to operate and promote Pinpoint, in accordance with the Google Terms of Service and Google’s Privacy Policy."
Google does also state that the uploaded documents are private by default - unless actively published - and will not be used for training Large Language Models (LLMs). However, all uploaded files are copied to google's servers and processed by Gemini.
Keep in mind that Pinpoint's generative AI features are currently only available in a list of countries.
Be aware that alll uploaded files are copied and processed with Gemini.
